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October Board of Directors' Meeting
Posted on Oct 26th, 2016

ONE WATERFRONT TOWERS
BOARD OF DIRECTORS’ MEETING
OCTOBER 26, 2016
MINUTES

I. CALL TO ORDER

The regularly scheduled meeting of the Board of Directors of One Waterfront Towers was called to order at 6:00 p.m. by Jason Okuhama, President. The meeting was held on-site in the Hibiscus Gazebo on the Rec Deck. At the request of the Board, Management Executive Bouchie recorded the Minutes.

II. ESTABLISH A QUORUM

Members Present: President Jason Okuhama
Vice President Doreen Rodrigues
Treasurer Sharon Moriwaki
Secretary Matt Miura
Director Sandy Erickson
Director Clayton Kirio
Director Penny Burniske
Excused: Director Pastor Charlie Lorenz
Director Royce Tanouye
By Invitation: John Bouchie, Hawaiiana Management Company
Sterling Paulos, General Manager

III. APPROVAL OF BOARD OF DIRECTORS MEETING MINUTES OF JULY 18, 2016 AND BOARD OF DIRECTORS MEETING MINUTES OF SEPTEMBER 28, 2016

The Board unanimously approved the Minutes of July 18, 2016 as written.
The Board unanimously approved the Minutes of September 28, 2016 with minor correction.
These documents will be placed on file and on the AOAO website.

IV. GENERAL MANAGER'S REPORT

General Manager Paulos presented the Board with a written report. Mr. Paulos also discussed items within the report. Any actions or motions as a result of this report will appear under New Business or Unfinished Business.

V. TREASURER'S REPORT — SEPTEMBER 2016

Treasurer Sharon Moriwaki reviewed the September 2016 Financial Report. The Board unanimously approved this report prepared by Hawaiiana Management subject to audit.

VI. UNFINISHED BUSINESS

 2017 Operating and Reserve Budget
a. Resolution of Allocation of Assessments – Tabled.
 Tennis Court and Recreation Deck - Verbal report given by President Okuhama.
One Waterfront Towers
Board of Directors’ Meeting Minutes
October 26, 2016
 Landscape Committee Report – Verbal report given by Director Clayton Kirio and General Manager Paulos. The Board reviewed several contracts for landscaping renovation. The Board unanimously approved a proposal from Performance Landscaping for renovation work totaling $91,817.48. The Board also unanimously approved a proposal from Performance Landscaping for monthly maintenance of the landscaped grounds totaling $2520.00.
 Amenities Committee Report - No report given.
 Beautification Committee Report - Vice President Doreen Rodrigues gave a verbal report.
 Status of Chiller #2 Replacement - Chiller should be on-line by 11/18 but total project completion that includes testing, running, and commissioning will go through early December.
 Status of Simplex work on Emergency Fire Alarm work:
2 NEW LCD Annunciator Panels – In progress. Simplex and Otis are working together on this project. Anticipated completion is the second week of November 2016.
 ECS Elevator monitoring proposal – Tabled.
 Proposal for replacement of two (2) secured entrance wooden doors for Makai and Mauka
Towers with new and current double doors that are fire rated and meets IBC and NFP codes - Tabled pending additional bids.

VII. NEW BUSINESS

 Audit Proposal – The Board unanimously approved a proposal from Ratna Nuti, CCP for the 2016 AOAO audit. The cost of this audit is not to exceed $7000.
 Director Sandy Erickson made a motion to form an election committee. No action was taken on this motion pending additional clarification regarding the formation of such a committee and appointment of a chairperson.

VIII. HOMEOWNER’S FORUM

A homeowner’s forum was conducted.

IX. EXECUTIVE SESSION

Legal matters were discussed.

X. DATE, TIME AND PLACE OF NEXT MEETING

The next Board of Directors Meeting date will be determined at a later time.

XI. ADJOURNMENT

There being no further business the meeting was adjourned at 7:45 p.m.
 
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